Idaho State Statutes - Idaho Attorney Directory

(1) County records shall
be classified as follows:
(a) "Permanent records" shall consist of, but not be limited to, the
following: proceedings of the governing body, ordinances, resolutions,
building plans and specifications for commercial projects and government
buildings, bond register, warrant register, budget records, general
ledger, cash books and records affecting the title to real property or
liens thereon, and other documents or records as may be deemed of
permanent nature by the board of county commissioners.
(b) "Semipermanent records" shall consist of, but not be limited to, the
following: claims, contracts, canceled checks, warrants, duplicate
warrants, license applications, building applications for commercial
projects and government buildings, departmental reports, purchase orders,
vouchers, duplicate receipts, bonds and coupons, registration and other
election records excluding election ballots and tally books, financial
records, and other documents or records as may be deemed of semipermanent
nature by the board of county commissioners.
(c) "Temporary records" shall consist of, but not be limited to, the
following: correspondence not related to subsections (1) and (2) of this
section, building applications, plans, and specifications for
noncommercial and nongovernment projects after the structure or project
receives final inspection and approval, cash receipts subject to audit,
election ballots and tally books, and other records as may be deemed
temporary by the board of county commissioners.
(d) Those records not included in subsection (1)(a), (b) or (c) of this
section shall be classified as permanent, semipermanent or temporary by
the board of county commissioners and upon the advice of the office of the
prosecuting attorney.
(2) County records shall be retained as follows:
(a) Permanent records shall be retained for not less than ten (10) years.
(b) Semipermanent records shall be kept for not less than five (5) years
after date of issuance or completion of the matter contained within the
record.
(c) Temporary records shall be retained for not less than two (2) years.
(d) Records may only be destroyed by resolution of the board of county
commissioners after regular audit and upon the advice of the prosecuting
attorney. A resolution ordering destruction must list, in detail, records
to be destroyed. Such disposition shall be under the direction and
supervision of the board's clerk.
(e) The provisions of this section shall control the classification and
retention schedules of all county records unless otherwise provided in
Idaho Code or any applicable federal law.

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